Reimbursement

General Information

These guidelines apply to individuals who attend Ohio State Board of Education and Evaluation Systems face-to-face meetings for the new Ohio Assessments for Educators.

Additional reimbursement instructions will be made available before each conference/meeting.

Completed forms should be submitted to Evaluation Systems as soon as possible after the conference/meeting to ensure reimbursement in 4–6 weeks.

Please send all correspondence regarding these policies to EvaluationSystemsCRG@pearson.com.

Please note: The Internal Revenue Service requires Evaluation Systems to have a social security number for all conference/meeting participants receiving expense reimbursements.

Substitute

During the school year (contract days), the Evaluation Systems group of Pearson will reimburse a PK–12 educator's school district for the expense of hiring a substitute teacher.

Please note that payment will come from Evaluation Systems and will be sent directly to the committee member's designated school/district office.

Lodging

Hotel accommodations are available for those residing 50 or more miles from the meeting location, for those who are unable to travel due to adverse weather conditions, or as otherwise approved by Evaluation Systems. Hotel accommodations will be directly billed to the Evaluation Systems group of Pearson. Although committee members will not be charged for their rooms, they will need to leave a deposit or credit card number at check-in to cover incidental expenses.

Travel

Evaluation Systems will reimburse personal automobile use at the federal mileage rate or round-trip ground transportation. Evaluation Systems requires prior approval for car rental expenses. Parking and toll expenses will also be reimbursed.

Meals

Depending on the conference agenda, a continental breakfast and lunch may be provided on the day of the conference. For meals that are not provided as a part of the meeting, reimbursement will be available.

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